Recruitment Process Automation
How we helped a recruitment firm automate candidate sourcing, scoring, and outreach — saving 70% of manual work and boosting placements.
Quick Wins:
- Automated end-to-end sourcing → outreach → interview stage
- Personalized video outreach at scale with SendSpark
- Replicable automation workflows usable across multiple roles
- Provided skilled recruiters with excellent English communication for candidate engagement
Client Background
"Rec-Motion completely transformed how we source and engage candidates. The automation not only saved us countless hours but also improved candidate quality and response rates. Our recruiters now focus on closing hires instead of chasing leads."
The Challenge
- Manual candidate sourcing was time-consuming and inconsistent.
- Recruiters lacked bandwidth to balance sourcing, outreach, and interviewing.
- Outreach lacked personalization, resulting in low candidate response rates.
- No standardized process that could be replicated across different job roles.
The Solution (What We Did)
Automated Candidate Sourcing
- Used Sales Navigator + Clay to identify and enrich candidate profiles.
- Built scoring models to evaluate candidates against the job description (JD) and skillset.
Automated, Hyper-Personalized Outreach
- Deployed Heyreach + Instantly to run automated LinkedIn & Email outreach.
- Integrated SendSpark for personalized video outreach to high-potential candidates.
Workflow Automation
- Designed an end-to-end automation pipeline: Candidate search → Scoring → Outreach → Interview scheduling.
- Made the workflow replicable for any job role with only minor tweaks required.
Recruiter Support
- Provided trained recruiters with strong English communication skills to manage candidate follow-ups, interviews, and engagement.
The Results
- 70% reduction in manual sourcing and outreach time.
- Higher candidate response rates due to personalized video outreach.
- Consistent pipeline of qualified candidates reaching interview stage automatically.
- Agency scaled placements without needing to expand sourcing headcount.
- Automation became a reusable framework for any role.
Client Testimonial
“Rec-Motion completely transformed how we source and engage candidates. The automation not only saved us countless hours but also improved candidate quality and response rates. Our recruiters now focus on closing hires instead of chasing leads.”
Director, Recruitment Agency
Finn Smit
Want to scale your recruitment process with automation?
Let’s build it together !
We proudly serve clients across:
- The Netherlands
- Germany
- Finland
- Belgium
Contact Info
- Utrecht, The Netherlands
- +316 42 63 99 62
- Info@rec-motion.eu
Copyright © 2025 by Recruitment Intermotion. All Rights Reserved
- Monday
- Friday