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Agentic Workflow for Internal Marketing Operations

How we built an agentic workflow and lead generation system for a marketing agency using n8n, HubSpot, and multi-landing page automation.

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Quick Wins:

    • Automated internal processes with an agentic workflow
    • Deployed HubSpot integration for CRM + pipeline visibility
    • Built multiple high-converting landing pages for lead generation
    • Improved client response speed by 50%
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Client Background

A digital marketing agency managing campaigns across multiple industries. While they had strong ad operations, they struggled with internal lead management, reporting, and client intake. Their team relied on manual processes, which slowed down follow-ups and limited their ability to scale campaigns.

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The Challenge

  • Manual client intake processes causing delays in follow-ups.
  • Poor integration between lead capture forms and HubSpot CRM.
  • No standardized handoff/reporting workflow across teams.
  • Needed scalable, campaign-specific landing pages for lead gen.

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The Solution (What We Did)

Agentic Workflow with n8n
  • Built an agentic workflow in n8n for lead routing, task creation, and notifications.
  • Added real-time triggers so new leads are auto-assigned with zero delay.
HubSpot Integration
  • Connected forms/LPs directly to HubSpot with contact + deal creation.
  • Automated deal stage updates and task reminders for sales/AM teams.
Landing Page Development
  • Launched multiple campaign-specific landing pages for different verticals.
  • Implemented tracking to measure CVR and iterate quickly.

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The Results

  • 50% faster response time on new leads via automation.
  • Full pipeline visibility in HubSpot with automated deal updates.
  • Landing pages averaged a 27% conversion rate across campaigns.
  • 60% reduction in manual workload for intake and reporting.
  • Reusable, scalable framework for future verticals and campaigns.

Client Testimonial

“Rec-Motion streamlined our internal systems and made our lead generation machine run seamlessly. The landing pages and HubSpot automation helped us close faster while saving countless hours on manual tasks.”

roos damen

Operations Manager, Marketing Agency

Roos Damen

Want to build your own agentic workflow and lead generation system?

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We proudly serve clients across:

  • The Netherlands
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  • Belgium

Contact Info

  • Utrecht, The Netherlands
  • +316 42 63 99 62
  • Info@rec-motion.eu

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